Practice Coordinator

The Practice Coordinator plays a key role in supporting the day-to-day administrative and operational functions. This position ensures that clinical and administrative workflows run efficiently by coordinating scheduling, billing, client relations, maintaining regulatory standards, and internal communication. The Practice Coordinator helps maintain a high-quality patient and staff experience. Key Responsibilities : Administrative Support: Maintain accurate and up-to-date patient records on EHR system (ClinicSource). Prepare necessary forms, reports, and documentation for providers and billing. Assist with new patient intake, sending paperwork, verify insurance and collect payments. Help coordinate internal meetings, calendars, and communications. Manage appointment scheduling, confirmations, and cancellations. Respond to phone calls, emails, and patient inquiries in a timely, professional manner. Operational Coordination: Assist with managing daily practice including billing, scheduling, and staff communication. Monitor operational income and expenses and ensure cost-efficiency. Oversee billing practices and revenue cycle processes. Staff Workflow Support: Collaborate with administrative and support staff. Foster a positive and professional work environment. Help develop and maintain operational policies and procedures. Coordinate with clinical staff to align administrative and clinical Practice. Compliance Reporting: Ensure compliance with federal, state, and local health regulations (e.g., HIPAA, OSHA). Coordinate licensing, certifications, audits, and inspections. Implement quality improvement initiatives to enhance service delivery and patient satisfaction. Technology Systems: Oversee electronic health records (EHR) systems and other digital tools: ClinicSource Google Workspace Microsoft Office Requirements Education Experience: Associate’s or Bachelor’s degree preferred. 2–4 years of experience in a healthcare or administrative support role. Experience with electronic health records (EHR) systems (ClinicSource preferred). Skills Competencies: Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Bilingual (Spanish and/or Haitian-Creole) Proficiency in Microsoft Office (Excel, Word, Outlook). Detail-oriented with the ability to meet deadlines. Schedule: 10–15 hours per week Benefits Competitive pay in US Dollars. You'll get to work with some amazing, respected business professionals. We really value and encourage input from our team members. We offer different payment methods (Zelle, Face Bank, Binance) You'll get paid every two weeks Birthday and work anniversary celebrations. Alliances with many brands grant extra benefits to freelancers. Weekly recreation dynamics that foster a healthy work environment. Before You Apply, Please Read: At Freelance Latin America , we’re excited to connect you with meaningful remote opportunities. However, we want to be clear: ⏰ These are professional roles with set schedules defined by the client. Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours. You will be part of the client’s team. You’ll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration. KPIs and goals matter. Your performance will be measured to ensure alignment with client expectations and project objectives. ‍ Training may be required. You might need to complete training to fully understand your role, tools, and client processes. Commitment and responsibility are essential. We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships. Ready to grow your career with us? Apply only if you are ready to commit, learn, and take ownership of your role. Originally posted on Himalayas