Japanese Speaker Admin Assistant - Remote - W2 - Direct Client

Role Description Client is seeking a highly organized and proactive Executive/Administrative Assistant to provide dedicated support to our senior leadership team. This role is essential in ensuring seamless day-to-day operations, managing complex schedules, coordinating travel and meetings, and serving as a key liaison across departments. Key Responsibilities Provide dedicated support to three senior executives overseeing middle and back-office functions Managing schedule and calendar through Outlook Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling Arrange and book business travel, client meetings, customer events, conference calls, and reserve meeting rooms or external venues as needed Handle expense reporting and reconciliation for travel, meetings, industry events, client entertainment, and gifts using CONCUR and COUPA Order business cards, submit maintenance requests, and manage office supplies procurement Coordinate food and beverage services for client meetings and make business dinner reservations Support travel arrangements for senior executives visiting New York from the Tokyo head office Qualification Skills Qualifications: Bachelor s degree in business administration, Communications, or a related field (preferred) This position is an on-sight position , remote work may be permitted with prior approval Occasional need to work longer weekday hours and/or to deal with issues on weekends if needed Skills: Strong collaboration skills and the ability to build positive relationships with other EAs Proficy in Japanese and excellent written and verbal communication skills in English required. Basic PC literacy including Microsoft Word, Excel, Power Point, PDF tools Familiarity with CONCUR and COUPA preferred Ability to multitask and prioritize effectively in a fast-paced environment Flexibility to accommodate ad-hoc tasks or schedule changes A forward-thinking individual who can manage tasks independently Exceptional attention to detail and commitment to high-quality work Apply tot his job