Administrative Coordinator (Brewery/Alcohol Ind...

Are you passionate about the craft beverage industry and thrive in a fast-paced, detail-oriented environment? Here’s your chance to join one of the region’s most innovative and rapidly growing breweries and distilleries. In just a few years, our client has brought over 100 unique products to market, and they're looking for a highly dependable Administrative Assistant to play a crucial role in their continued success. This isn't a desk job, it's an opportunity to ensure their operations run smoothly by managing alcohol reporting, compliance, inventory and administrative functions. If you are an organized problem-solver with strong computer skills and a keen eye for detail, this could be the job for you! ** This position is hybrid and will be located in Ellicottville, NY at least 3 days per week . Responsibilities Prepare and submit all required production, sales, and inventory reports to federal, state, and local liquor authorities. Manage pricing submissions, ensuring all product pricing is posted 30 days in advance of sale. Enter daily transactions into QuickBooks and assist the external Accountant with monthly reconciliation. Track and organize all deadlines for compliance filings, reporting, and pricing submissions. Assist with general administrative tasks, including data entry, filing, and maintaining organized records. Collaborate with the management team to ensure all compliance processes are running smoothly. Qualifications 3+ years of experience with administrative experience ideally related to compliance or inventory experience. Proven experience managing time-sensitive compliance and inventory reporting, with the ability to meet federal and state deadlines (related to alcohol production, pricing, and sales). Proficiency in QuickBooks (basic entries) and Microsoft Office, particularly Excel, Word, and Outlook. Exceptional attention to detail and strong organizational skills. Excellent written and verbal communication skills. Familiarity with the alcohol industry is a plus, but not required, as training will be provided. Salary: $60,400/year